THE CONSTITUTION OF THE FRIENDS OF ELVASTON CASTLE GROUP
Aims of the group are: -
To ensure that the Elvaston Castle Country Park is
restored to its former glory and is preserved in its
present entirety (or expanded if the opportunity arises),
as public open space for all time, both for the benefit
of the local community and the nation, for the purposes
of the pursuit of education, recreation and leisure.
To explore and facilitate the generation of capital
needed to carry out these aims, provided that in doing so
the targets are met by a not-for-profit arrangement
whereby the benefits of any capital raised by any method
are used towards the restoration and upkeep of the Estate
on behalf of the community. To work on joint projects
with all sections of the community that comes within the
community groups objectives.
To explore, maximise and facilitate every possible means
with which to bring about this purpose.
To make Elvaston Castle Country Park Estate a shining
example to the nation of all that can be achieved through
the application of a combination of both hard work and
a) Membership of the Friends of Elvaston Castle Action
Group shall be open to anyone who is interested in
helping the group and willing to achieve its aims,
willing to abide by the rules of the group and willing to
pay any subscription fee agreed by the Management
b) Every member shall have one vote at General Meetings.
c) The membership of any member may be terminated for
good reason by the Committee.
a) The Group shall be administered by a Management
Committee of not less than three members elected at the
Groups Annual General Meeting.
b) The Officers of the Committee shall be: the
Chairperson, the Treasurer, and the Secretary.
c) The Management Committee shall meet at least six times
d) The Chairperson shall chair all meetings of the Group.
e) The quorum for the Management Committee meeting shall
be five members.
f) Voting at Management Committee meetings shall be by a
show of hands. If there is a tied vote, then the
Chairperson shall have a second vote.
The Duties of the Officers
a) The duties of the Chairperson shall be:
*To preside at meetings of the
Committee and the organisation
*As may be required by the
Committee, to act as the principal spokesperson on
public occasions or when representations are being
made on behalf of the organisation to all public
b) The duties
of the Secretary shall be:
*To prepare in conjunction with
the Chairperson the agenda for the meetings of the
*To take and keep minutes of all
*To collect and disseminate
information on all matters affecting the
c) The duties
of the Treasurer shall be:
*To supervise the financial
affairs of the organisation.
*To ensure that proper accounts
are kept with regards to all monies received by and
paid out by the organisation.
*Any money obtained by the Group
shall be used only to further the aims of the group.
*Any bank accounts opened for
the Group shall be in the name of the Group.
a) The Group shall hold an Annual General Meeting (AGM)
in the month of September.
b) All members shall be given at least fourteen days
notice of the AGM and shall be entitled to attend and
c) The business of the AGM shall include:
*Receiving a report from the
Chairperson and the Groups activities over the
*Receiving a report from the
Treasurer on the finances of the Group.
*Electing a new Management
any other matters as may be decided.
d) The quorum for the Annual General Meeting and any
Annual General Meeting shall be nine members of the
Special General Meeting
A Special General Meeting may be called by the Management
Committee or members to discuss an urgent matter. The
Secretary shall give all members 14 days notice of
any Special General Meeting together with notice of the
business to be discussed
Alterations to the Constitution
Any changes to this Constitution must be agreed by a
majority of those members present and voting at any
Adoption of the Constitution
This Constitution was adopted and signed by the then
Chairperson, Alexander Devlin and the then Secretary,
Graham Mansey, in the presence of the Committee, on
Friday, January 13th, 2006.